Rund Partnership | Privacy Policy
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Privacy Policy

How we use your information

This privacy notice tells you what to expect when Rund Partnership collects personal information. It applies to information we collect about:

Visitors to our websites

When someone visits http://www.rund.co.uk we use a third party service, Google Analytics, to collect standard internet log information and details of visitor behaviour patterns. We do this to find out things such as the number of visitors to the various parts of the site. This information is only processed in a way which does not identify anyone.

Our cookie policy

A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site.

We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to user needs. We only use this information for statistical analysis purposes and then the data is removed from the system.

When you visit Rund Partnership website, if your browser is using the standard settings and it is accepting cookies, you are giving consent for cookies on the Rund Partnership website to be stored on your computer. If you do not wish for this to happen, you can disable them in the settings of your browser.

Cookies used on this website include:

Name:  DYNSRV
Expires:  Session
Provider: Google Analytics
Description: This cookie is added by our load balancer to track which web server to send the visitor to. Its purpose is to improve the performance of the website. This is an essential cookie to the operation of the site that is always set by the load balancer and does not store any personal information.

Name: _ga
Expires:  2 years
Provider: Google Analytics
Description: This helps us count how many people visit podiumllp.com by tracking if you’ve visited before.

Name: _gat
Expires:  10 mins
Provider: Google Analytics
Description: Used to manage the rate at which page view requests are made.

Name: _gid
Expires:  24 hours
Provider: Google Analytics
Description: This helps us count how many people visit podiumllp.com by tracking if you’ve visited before.

Name: catAccCookies
Expires:  1 month
Provider: Google Analytics
Description: Cookie set by the UK cookie consent plugin to record that you accept the fact that the site uses cookies.

Name: gadwp_wg_default_dimension
Expires:  1 week
Provider: Google Analytics
Description: These cookies uses a fraction of the data that is collected by Google Analytics cookies and is used by system administrators.

Name: gadwp_wg_default_metric
Expires:  1 week
Provider: Google Analytics
Description: These cookies uses a fraction of the data that is collected by Google Analytics cookies and is used by system administrators.

Name: gadwp_wg_default_swmetric
Expires:  Session
Provider: Google Analytics
Description: Used to collect visitor statistics for Google Analytics. Data collected is not personal, but only for used browsers.

Cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer.

If you prefer not to receive cookies, you can adjust your web browser to refuse cookies or to warn you when cookies are being used. You can also use plugins and extensions that block the functionality of pixel tags. Most elements of the Rund Partnership website will still function if you disable cookies in your web browser settings.

To find out more about cookies, including how to see what cookies have been set, visit www.aboutcookies.org or www.allaboutcookies.org.

To opt out of being tracked by Google Analytics across all websites, visit http://tools.google.com/dlpage/gaoptout.

For more information on cookies and their uses, visit the cookies page on the Information Commissioner’s Office website.

Search engine

Search queries and results are logged anonymously to help us improve our website and search functionality. No user-specific data is collected by either Rund or any third party.

E-newsletter

We use a third party provider, MailChimp, to deliver our e-newsletters. We gather statistics around email opening and clicks using industry standard technologies to help us monitor and improve our e-newsletter.

Security and performance

The Rund uses a third party service to help maintain the security and performance of the Rund website. To deliver this service it processes the IP addresses of visitors to the Rund website.

People who contact us via social media

If you send us a private or direct message via social media the message will be stored by that channel, such as LinkedIn or Twitter. We store these messages for three months. It will not be shared with any other organisations.

People who email us

We monitor any emails sent to us, including file attachments, for viruses or malicious software. Please be aware that you have a responsibility to ensure that any email you send is within the bounds of the law.

People who use Rund Partnership’s services

We have to hold the details of the people who have requested the service in order to provide it. However, we only use these details to provide the service the person has requested and for other closely related purposes.

People who make a complaint to us

When we receive a complaint from a person we make up a file containing the details of the complaint. This normally contains the identity of the complainant and any other individuals involved in the complaint. We will only use the personal information we collect to process the complaint and to check on the level of service we provide.

We will keep personal information contained in complaint files in line with our retention policy. This means that information relating to a complaint will be retained for two years from closure. It will be retained in a secure environment and access to it will be restricted according to the ‘need to know’ principle. Similarly, where enquiries are submitted to us we will only use the information supplied to us to deal with the enquiry and any subsequent issues and to check on the level of service we provide.

Job applicants, current and former Rund Partnership employees

Rund Partnership is the data controller for the information you provide during the process unless otherwise stated. If you have any queries about the process or how we handle your information please contact us at careers@rund.co.uk

What will we do with the information you provide to us?

All of the information you provide during the process will only be used for the purpose of progressing your application, or to fulfil legal or regulatory requirements if necessary.

We will not share any of the information you provide during the recruitment process with any third parties for marketing purposes or store any of your information outside of the European Economic Area. The information you provide will be held securely by us and/or our data processors whether the information is in electronic or physical format.

We will use the contact details you provide to us to contact you to progress your application. We will use the other information you provide to assess your suitability for the role you have applied for.

What information do we ask for, and why?

We do not collect more information than we need to fulfil our stated purposes and will not retain it for longer than is necessary.

The information we ask for is used to assess your suitability for employment. You don’t have to provide what we ask for but it might affect your application if you don’t.

Application stage

We ask you for your personal details including name and contact details. We will also ask you about your previous experience, education, referees and for answers to questions relevant to the role you have applied for. Our recruitment team will have access to all of this information.

You will also be asked to provide equal opportunities information. This is not mandatory information – if you don’t provide it, it will not affect your application. This information will not be made available to any staff outside of our recruitment team. Any information you do provide, will be used only to produce and monitor equal opportunities statistics.

Conditional offer

If we make a conditional offer of employment we will ask you for information so that we can carry out pre-employment checks. You must successfully complete pre-employment checks to progress to a final offer. We are required to confirm the identity of our staff, their right to work in the United Kingdom and seek assurance as to their trustworthiness, integrity and reliability.

Recruitment agencies

For some vacancies, we sometimes advertise through recruitment agencies. These agencies will collect the application information and might ask you to complete a questionnaire which is used to assess your suitability for the role you have applied for, the results of which are assessed by recruiters. Information collected by agencies will be retained in line with their privacy policies

How long is the information retained for?

If you are successful, the information you provide during the application process will be retained by us as part of your employee file for the duration of your employment plus 6 years following the end of your employment. This includes your criminal records declaration, fitness to work, records of any security checks and references.

If you are unsuccessful at any stage of the process, the information you have provided until that point will be retained for 6 months from the closure of the campaign.

Information generated throughout the assessment process, for example interview notes, is retained by us for 6 months following the closure of the campaign.

Equal opportunities information is retained for 6 months following the closure of the campaign whether you are successful or not.

Secondments

We also offer opportunities for people to come and work with us on a secondment basis. We accept applications from individuals or from organisations who think they could benefit from their staff working with us.

Applications are sent directly to the Rund. Once we have considered your application, if we are interested in speaking to you further, we’ll contact you using the details you provided.

We might ask you to provide more information about your skills and experience or invite you to an interview.

If we do not have any suitable work at the time, we’ll let you know but we might ask you if you would like us to retain your application so that we can proactively contact you about possible opportunities in the future. If you say yes, we will keep your application for 6 months.

You will be expected to adhere to a confidentiality agreement and code of conduct which will be agreed with your organisation.

We might also ask you to complete our pre-employment checks. We ask for this information so that we fulfil our obligations to avoid conflicts of interest and to protect the information we hold.

It will be retained for the duration of your secondment plus 6 years following the end of your secondment.

Your rights

Under the Data Protection Act 1998, you have rights as an individual which you can exercise in relation to the information we hold about you.

Complaints or queries

Rund Partnership tries to meet the highest standards when collecting and using personal information. For this reason, we take any complaints we receive about this very seriously. We encourage people to bring it to our attention if they think that our collection or use of information is unfair, misleading or inappropriate. We would also welcome any suggestions for improving our procedures.

This privacy notice was drafted with brevity and clarity in mind. We are happy to provide any additional information or explanation needed. Any requests for this should be sent to the address below.

Access to personal information

Rund Partnership tries to be as open as it can be in terms of giving people access to their personal information. Individuals can find out if we hold any personal information by making a ‘subject access request’ under the Data Protection Act 1998.

To make a request to the Rund Partnership for any personal information we may hold you need to put the request in writing addressing it to our Data Controller or writing to the address provided below.

If you agree, we will try to deal with your request informally, for example by providing you with the specific information you need over the telephone.

If we do hold information about you, you can ask us to correct any mistakes by, once again, contacting the Data Controller.

Links to other websites

This privacy notice does not cover the links within this site linking to other websites. We encourage you to read the privacy statements on the other websites you visit.

Changes to this privacy notice

We keep our privacy notice under regular review. This privacy notice was last updated on 24 May 2018.

How to contact us

If you want to request information about our privacy policy you can email us or write to:

Data Controller
Rund Partnership Limited
16 East Links, Tollgate,
Chandlers Ford, Eastleigh,
Hampshire SO53 3TG

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